Executive Assistant to the Vice President of Enrollment Management

Hope International University

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Position Information

Salary: $22–$24/hour

Organizational Relationship: Reports to the Director of Enrollment Management Operations

Position Status: Non-exempt, Full-time

Position Summary: Provide strong administrative support to the Enrollment Management Leadership team, which includes the Directors and Vice President for Enrollment Management (VPEM).

Duties & Responsibilities:

• Submit expense reports for the VPEM
• Ensure front desk, guest areas, and kitchen are clean and presentable
• Handle errands and time-sensitive requests to support the team and VPEM
• Coordinates meetings and prepares meeting notes.
• Coordinate travel arrangements for VPEM as well as team conferences and events
• Assist with Admissions events for students and Enrollment Management team
• Responsible for purchasing and maintaining inventory of supplies for office and events
• Process applications and provide administrative support for Early College Program (ECP), Teacher Induction Program (TIP), and School of Advanced Leadership Training (SALT)
• Acts as a liaison between the VPEM and various departments of the University and outside vendors; compose written and email correspondence and communication for VPEM
• Maintain a high level of confidentiality
• Other duties as assigned to support departmental Division

Employment Standards:

QUALIFICATIONS: To fulfill this role successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: Bachelor’s degree preferred. Experience in office environment and/or higher education preferred.

Knowledge and Skills:

• Solid grasp of Excel to develop and maintain spreadsheets with varied formulas and formatting
• Moderate to high typing speed is also needed to ensure work can be completed promptly.
• Must be able to compose articulate and concise business letters and other correspondence.
• A “can-do” attitude is essential as the role may include a variety of tasks including filing, handling constant phone calls or drop-by personnel, or representing the Vice President or the management team at meetings, University functions, etc.
• Excellent computer skills and strong working knowledge of Microsoft Office Applications
• Excellent interpersonal and telephone skills, including customer service, to provide positive and welcoming interaction with students, parents, and other university staff
• Must be self-directed and able to take initiative.
• Flexibility to work with a wide variety of personalities and temperaments

Accountabilities: Dependability and timeliness in attendance and completion of work. Able to maintain confidential information. Positive and professional representation of the University at all times.

Mental Demands: Must be highly organized, detail and multi-task oriented. Able to prioritize responsibilities, solve problems, and analyze systems.

Visual Demands: Extensive use of computer monitor. Proofreading. Filing and retrieving documents.

Physical Demands: Long intervals at keyboard and telephone. Bending/kneeling to access files. Able to lift/move up to 20 lbs.

Environment: Very busy, fast-paced, service-oriented environment. Professional attire is required. Extensive contact with students and fellow staff both in person and by phone.

Character: Must embody Christian character and be actively involved in a local church.

Do you need an accommodation to perform the essential functions of this job? 

If yes, please describe which tasks, if any, you will need accommodation to perform, and explain what type of accommodation you will need below. The University will review your request and determine whether a reasonable accommodation exists which would allow you to perform the essential functions of the job without imposing hardship on the University, or other employees, or posing a direct threat to the health and safety of staff and faculty.

Physical requirements:

Frequent pushing, carrying, lifting

Standing 25%

Walking 25%

Sitting 50%

Lifting 20+lbs.

Carrying 20+lbs.

Pushing 20+lbs.

Internal and external relationships:

Internal: Vice-President for Enrollment Management, Admissions Team, Staff, Faculty, student employees, and Volunteers

External: Community partnerships and Prospective Students and their Families

Type: Full Time

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Church / Organization Information

Hope International University

Location: Fullerton, CA, United States

Contact Information

Contact Name: HR Director

Contact Email: [email protected]

Contact Phone: 7148793901

Contact Mailing Address: 2500 E. Nutwood Ave, Fullerton