Hope Career Opportunities

Administrative Assistant to the Vice President for Business and Finance (TEMPORARY)

Hope International University

Position Information

Position: Administrative Assistant to the Vice President for Business and Finance (Temporary)

 

Organizational Relationship: Reports to the Vice President for Business and Finance

 

Position Status: Non-exempt, Full-time, TEMPORARY

 

Position Summary: Provide strong administrative support to the Vice President for Business and Finance as well as the Vice President’s supporting departments.

 

Duties & Responsibilities:  

 

  • Preparing and maintaining spreadsheets, filing, project management, assisting in the production of reports and expense reporting for the Vice President’s office
  • Responds to and generates written, telephone, and e-mail correspondence and communications for the VP
  • Schedules appointments, coordinates meetings, and oversees the VP’s appointment calendar
  • Acts as a liaison between the VP and various departments of the University
  • Maintaining the VP’s office records

 

Employment Standards:

 

QUALIFICATIONS:  To fulfill this role successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

                                   

Education/Experience: College Degree preferred, 2-3 years' experience required.

 

Knowledge and Skills:

  • Solid grasp of Excel to develop and maintain financial and numerical spreadsheets with varied formulas and formatting
  • Moderate to high typing speed is also needed to ensure work can be completed promptly. 
  • Must be able to compose articulate and concise business letters and other correspondence. 
  • Must be able to take verbal direction and develop letters or correspondence in response to incoming business matters.
  • Project or report-writing experience desired
  • Must have excellent interpersonal skills including a positive and outgoing personality that is warm and welcoming as well as excellent telephone skills as duties include answering phone calls, assisting with the direction of people who come to the Business Office, and multi-tasking across a myriad of duties. 
  • Professional telephone screening of calls and scheduling of appointments is critical and the ability to work overtime may sometimes be required. 
  • A “can-do” attitude is essential as the role may include a variety of tasks including making coffee, filing, handling constant phone calls or drop by personnel, or representing the Vice President or the management team at meetings, University functions, etc. 
  • Excellent computer skills and strong working knowledge of  Microsoft Office Applications
  • Excellent interpersonal and telephone skills
  • Must be self-directed and able to take initiative.

 

Accountabilities: Dependability and timeliness in attendance and completion of work. Able to maintain confidential information. Positive and professional representation of the University at all times.

 

Mental Demands: Must be highly organized, detail and multi-task oriented. Able to prioritize responsibilities, solve problems, and analyze systems.

 

Visual Demands: Extensive use of computer monitor. Proofreading. Filing and retrieving documents.

 

Physical Demands: Long intervals at keyboard and telephone. Bending/kneeling to access files. Able to lift/move up to 30 lbs.

 

Environment: Very busy, fast-paced, service-oriented environment. Professional attire required. Extensive contact with students and fellow staff both in person and by phone.  

 

Character: Must embody Christian character and be actively involved in a local church.

 

The above position description is intended to outline the general nature and level of work performed by people in this position.  It is not intended to be an exhaustive list of all responsibilities, duties, and skills required.  Other duties may be assigned.

 


Type: Full Time


Church / Organization Information

Hope International University

Location: Fullerton, CA, United States


Contact Information

Contact Name: Ellen Nialis

Contact Email: [email protected]

Contact Mailing Address: 2500 Nutwood Ave