Accounts Payable Clerk
Hope International University
Position Information
Organizational Relationship: Reports to the Assistant Controller
Position Summary:
The Accounts Payable Clerk processes accounts payable transactions including, but not limited to receiving, entering, and reviewing invoices for purchasing and budget authorization, reconciling open items with monthly vendor statements, developing and maintaining a regular schedule of payments, processing regular check and ACH payable batches, obtaining W-9 vendor information, reconciling credit card statements, and assisting the Controller and Accounting and Finance team with other duties as requested.
Duties & Responsibilities:
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review invoices for accuracy and purchase order reconciliation
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maintain positive, courteous relations with vendors, students, and staff
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reconcile open invoices to monthly vendor statements
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process periodic payable and ACH batches to pay vendors
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maintain tax ID records for use in preparing year-end 1099 statements
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maintain timely and accurate filing of paid invoices
Accounting Functions
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monitor outstanding purchase orders and resolve problems with completed purchase orders that have not been properly closed
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assign Asset Tag #s and apply to purchases of small quantities; maintain Fixed Asset spreadsheet
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assist the Controller with audit preparation and review as requested
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assist with other projects and duties as assigned
Employment Standards
QUALIFICATIONS: To fulfill this role successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
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Education/Experience: a minimum of two years of accounts payable experience is necessary, with a complete understanding of a payable cycle from requisition approval to disbursement of vendor payments
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Knowledge and Skills: basic accounting, fund accounting knowledge desired, a working knowledge of Microsoft Word, and intermediate working knowledge of Excel. Excellent communication skills, both written and oral, 10-key and moderate typing, good math skills, analytical problem-solving skills, solid attention to detail, as well as the ability to maintain confidential information, strictly confidential
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Mental Demands: ability to be flexible and to function consistently in multi-task mode. Problem-solving and prioritization skills are essential. Self-directed, detail-oriented, and able to concentrate within modular office surroundings. Ability to prioritize responsibilities and adapt to changes
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Visual Demands: must have adequate visual endurance and acuity to handle all accounting duties, including proofreading, analysis, and extensive daily computer use
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Physical Demands: extended intervals at a computer keyboard. Ability to lift/move/push/pull up to 20 pounds with the requirement to climb stairs and walk to various offices on campus
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Environment: moderate-paced office with noise from multiple cubicles
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Character: must embody Christian character and be actively involved in a local church
Hiring Range: $22.00 - $24.00
Type: Full Time
Church / Organization Information
Hope International University
Location: Fullerton, CA, United States
Contact Information
Contact Name: HR Director
Contact Email: [email protected]
Contact Phone: 7148793901
Contact Mailing Address: 2500 E. Nutwood Ave
